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Medical Affairs: Orientation Information for Visiting Elective Medical Students/Clinical Student Placements/Assistants


Congratulations on your confirmed elective or placement with London Health Sciences Centre and/or St. Joseph's Health Care London!

The following requirements must be completed if your elective or placement is at one of London Health Sciences Centre (LHSC) sites (i.e. Victoria, University, Children’s Hospitals, CPRI, Bryon and Victoria Family Medical) or St Joseph's Health Care (St. Joseph's) sites (i.e. St Joseph’s Hospital, St Joseph’s Family Medical, Parkwood Institute, Mount Hope and Southwest Centre for Forensic Mental Health)

Clinical Student placements and Assistants (i.e Midwifery or Pathology students): please see your instruction sheet to establish what requirements are appropraite for you.

Step 1. Privacy and Confidentiality Education and Agreement

Please see your "Hospital Requirements: Instruction Sheet" for Privacy and Confidentiality instructions, link and log in details.

Step 2. Please complete the three mandatory requirements below

A. Patient Care Systems Training

  • Electronic Health Records (EHR) in class training: Required for all medical student electives at a London Hospital site EXCEPT those on Emergency, Radiology or Pathology rotations. Also required for midwifery students in the Maternal-Fetal Medicine Placement.
    • Register for your in class training as soon as possible and ensure you select the session that falls on or closest to your first day.
      Click here to register.
  • FirstNet Training: The FirstNet online training must be completed PRIOR to your elective. *Please note: this training is required for Emergency Medicine rotations only. System access cannot be granted prior to completing training.

B. Required eLearning

C. Hospital Requirements Declaration form

All visiting electives and clinical students at a London Hospital site are required to complete certain eLearning modules as mandated by legislation or policy and is a requirement for anyone working, training or volunteering within the hospital buildings – it can cover important policy, safety and clinical related topics.

Please visit the learning page
to complete the required eLearning, you will then be asked to complete the Hospital Requirements Declaration form.

Other Important Information:

Hospital ID Badge
A signed ID badge request form can be obtained at the Electronic Health Records training session or from the department on your first day. ID cards will be issued by the GO2HR team at LHSC and Security at St Joseph's and the form will need to be taken to one of the following locations:
Only one badge is needed for LHSC (Victoria and University Hospital - you can go to either location to obtain)
  • University Hospital: will be issued from Room CLL-102 (Monday to Friday from 0800 to 1600)
  • Victoria Hospital: Room C3-300 M-F 0800-1600.
  • St. Joseph's Hospital: Level 0, zone B, room B0-401C
If you are on a Clinical Student Placement (Midwifery, Pathology etc) and the placement is less than 3 months, your University identification will suffice unless you require specific door or after hours access, then a hospital ID badge will be needed. 


If you will be required to dictate, you must have your own personal and confidential dictating User ID number. To have your personal dictating user ID number arranged, please contact Transcription Services after you have attended the in class Electronic Health Records training.
  • London Health Sciences Centre - 519-685-8500 ext. 35131
  • St. Joseph's Health Care London - 519-646-6000 ext. 65584

Dictation System Instruction Sheet


Beep! City Wide Messaing System (Formerly Pocket Pagers)
**Coming 2020


St Joseph's
To obtain access to parking at the St. Joseph's site, you will need to go to St. Joseph's Security Services at the 268 Grosvenor site or at Parkwood Mental Health. They will provide you with at St. Joseph's ID badge (if you dont already have one) which will need to be programmed to let you into the parking grarges. All St. Joseph's sites require the use of the hospital access card for parking.

Parking transponders for LHSC can be arranged at University and Victoria Hospital

University Hospital

Victoria Hospital

St. Joseph’s Hospital

Parking garage adjacent to the main hospital building (Parkade 4) Open 24 hours, 7 days/week.

Parking Garage adjacent to the London Regional Cancer Centre (parkade 8)Open 7:30 a.m. - 8:00 p.m., Monday to Friday

Grosvenor Street Parking Garage 

Scrub Suits

**First confirm with the Program/Department you will need a Scrub Suit card, as some Progrmas/Departments already have them set aside for electives

LHSC Scrub uniforms are dispensed using the ScrubAvail ScrubEx dispensing system.The system is activated by using an access card and works as a credit/debit system.

Once your deposit has been made, take your authorized form and deposit slip to the Linen Department to be issued an access card. Upon your departure from LHSC and St. Joseph's, if your scrubs are accounted for in the system, you will be fully reimbursed your deposit fee. If scrub sets are missing, you will be reimbursed only for the sets accounted for. To receive your refund, you must complete a Cheque Requisition form at the Linen office and it will be submitted to HMMS along with your original deposit information. Once processed, a cheque will be mailed via Canada Post and takes 4-6 weeks.
There is a $10 fee for lost cards.


University Hospital

Victoria Hospital

Business Office

Room B1-110

8:00am-11:00am and 12:00 – 3:00pm

Room D3-300

8:00am-11:00am and 12:00 – 3:00pm

Linen Department

Room C1-307

Monday to Friday
7:30am-8:30am & 1:00pm-1:45pm

Room A1-400

Monday to Friday 7:30am-9:00am & 1:00pm-2:00pm

Dispensing Machines

3 machines located on the 2nd floor: operating room corridor; OR female locker room; and by Radiology near the elevators.

Students and residents are normally given access to the machine located by Radiology

2 machines located outside the operating rooms on the 2nd floor, 1 machine in the MRI corridor on the 1st floor, 1 machine in OB/GYN area on 4th floor B Zone.

Students and residents are normally given access to the machine located in the MRI corridor.

 At St.Joseph's the scrub deposit fee is $50.00 (cheque, money order to credit card)

Once your payment has been made, please bring your receipt to the Customer Support Center. You will be required to fill out a form in order to receive your access card for the ScrubAvail scrub suit dispensing machine. Upon your resignation from LHSC and St. Joseph's, and your scrubs are found in the system, you will be fully reimbursed your deposit fee. If there are scrubs missing, you will be reimbursed only for the sets found in the system.

 St. Joseph's Hospital


Cashier's Office

Room B0-068

Monday - Friday
8:00am – 4:00pm

Customer Support Centre

Room A0-012

Monday - Friday
8:00am – 4:00pm

Dispensing Machines

Located in OR corridor, level 1, zone C

Scrub suits are used in hospital settings as a protection to the patient as well as the employee. To ensure we continue to treat scrubs as more than a "uniform" it is imperative they not be worn outside the building while coming to the hospital or going home at the end of the day.

Radiation Monitoring Badges (Dosimeters)

To receive a radiation monitoring badge (Dosimeter), please complete the Dosimeter Request Form. The request form will then need to be emailed to radiation_Safety@lhsc.on.ca at least one week in advance of your start date. Radiation Safety will issue the dosimeter to the appropriate badge board. 

Please also review: