Student Affairs: Pre-Placement Requirements

All students are required to complete the following prior to their start date

Health Requirements for student placements

Below are the documents Health Screen for Students and the Health Requirements for Student Placements:

Influenza vaccination

The flowchart for students and the influenza vaccine outlines the process that will be followed for students related to flu vaccination and outbreaks.  One of the options to facilitate a placement continuing for an unvaccinated student in an area with an influenza outbreak is for the student to obtain a prescription for Tamiflu and provide proof he/she is taking Tamiflu. St. Joseph’s does not provide Tamiflu to students.  

Vulnerable Sector Checks (VSC)

All students completing placements at St. Joseph’s Health Care London are required to obtain a VSC from their local police service. Clinical Instructors of student groups completing placements at the Mount Hope Centre for Long Term Care will be required to obtain a VSC once, with annual self-declaration thereafter.  If a Clinical Instructor is already an employee at Mount Hope, a new VSC is not required due to the expectation of ongoing self-declaration.  For Clinical Instructors supervising students at any other St. Joseph’s site, a VSC is not required.  A vulnerable sector check is an enhanced criminal record check. This type of record check was created in 2000 to protect children and vulnerable persons. Vulnerable sector checks are used to verify if an individual has a record suspension (formerly pardon) for sex offences. They also include checks of national data bases maintained by the RCMP and local police records where the applicant lives. Vulnerable sector checks must be conducted by the local Canadian police service where an applicant lives. Please note that some police services require several weeks to months to process VSCs, so we advise that you contact your local police service well in advance of your placement to verify processing times. Inability to meet the deadline for this pre-requisite will cause delays and even cancellation of your clinical placement.


Preparing for your first day

Students are expected to contact the health care professional supporting their learning prior to the start of the placement to confirm if there is additional information that should be reviewed in preparation for the placement.  The health care professional supporting the student can also confirm details regarding parking, personal attire, orientation, and identification badge/access cards for the placement.


 Information about parking can be found on St. Joseph’s parking information.

Personal Attire

The personal attire required varies according to site and role but there are three requirements that are consistent across the organization:

  • the environment is scent free
  • jewelery should not be worn by individuals who work with patients other than a wrist watch and a medic alert bracelet that are cleaned regularly 
  • functional footwear is required for individuals who work with patients  -- closed toe/closed flat heel, material impermeable or resistant to liquids, no large openings or holes, and slip resistant sole


During your first week of placement, you will be required either to attend a workshop (with the health care professional supervising your learning) OR to complete a self-learning package with the health care professional supervising your learning.  

The workshop gives students and the health care professionals supervising their learning, tools to build an effective learning partnership.  Topics include clarification of mutual expectations, communication strategies and using awareness of personal strengths to enhance the learning experience.  

Workshops are held early in January, May, and September for students commencing placements of greater than one month in duration on a full-time basis. Students with placements less than one month or commencing at other times of year will complete their orientation through the self-learning package.  

If your placement is greater than one month full-time and commences in January, May, or September, the health professional supervising your learning at St. Joseph’s will confirm if the two of you will attend the workshop or will complete your orientation through the self-learning package.  

You may begin reviewing the self-learning package now in preparation to discuss the materials with the health professional that will be supporting you. Please note you will need to enter the network login ID and password for St. Joseph’s computer system that you received from your school to read the policy links in the package.

Identification Badge/Access Cards

Clinical Groups - Students completing a placement in a group with a clinical instructor from the school are required to wear their school identification at all times on St. Joseph’s property. Students will receive St. Joseph’s identification badges from the clinical instructor on the first day of placement. Students learning at Parkwood Mental Health Care Building or the Southwest Centre for Forensic Mental Health Care will also be given a personal panic alarm by the clinical instructor. All supplies provided by the clinical instructor will be collected from the students by the clinical instructor.   

Individual Placements - Students completing an individual placement supervised by a St. Joseph’s staff member are required to wear their school identification at all times when on St. Joseph’s property.  On the first day of the placement, the staff member supervising the student’s learning will accompany the student to obtain a photo identification badge issued by St. Joseph’s Security Services in addition to the Security Package (i.e. access cards, keys, panic alarms, etc.) applicable to the placement location.  On the last day of placement, the staff member supervising the student’s learning will also accompany the student back to Security to return ID and the Security Package.  Tracking of these security items occurs by Security, is jointly monitored by Security and Student Affairs, and in the case of discrepancy between Security and a student, the supervisor will be contacted as a secondary source of validation.  If security items are documented as not returned or lost, Student Affairs will liaise with the health care professional supporting the student learning to verify the non-return of security items, after which time an invoice will be sent to the school for the missing security items.  The cost of lost identification and access cards is $50.00 per item, lost keys is $75 per item, and lost panic alarms is $250.  The school will follow up with the student regarding the bill for these lost items as per the school’s policies and protocols.

Required Learning

Students who have multiple placements at St. Joseph’s must complete the required e-learning annually. To access and complete the required learning for your discipline, students will need to complete the education modules on St. Joseph's intranet (students must enter their network login and password information that you received from your school to access and complete the education modules).
Last updated: Wed, 2018-04-04 14:26