Orientation Information for Visiting Elective Medical Students/Clinical Student Placements/Assistants

Congratulations on your confirmed elective or placement with London Health Sciences Centre and/or St. Joseph's Health Care London!

The following requirements must be completed if your elective or placement is at one of London Health Sciences Centre (LHSC) sites (i.e. Victoria, University, Children’s Hospitals, CPRI, Bryon and Victoria Family Medical) or St Joseph's Health Care (St. Joseph's) sites (i.e. St Joseph’s Hospital, St Joseph’s Family Medical, Parkwood Institute, Mount Hope and Southwest Centre for Forensic Mental Health)

Clinical Student placements and Assistants (i.e Dental Students Midwifery or Pathology students): please see your instruction sheet to establish what requirements are appropriate for you. This site is not applicable for students coming through Student Affairs.

Mandatory COVID-19 Vaccinations for Medical Students- FAQ

Please click here for Frequently Asked Questions?

Step 1. Privacy and Confidentiality Education and Agreement

Please see your "Hospital Requirements: Instruction Sheet" or "Requirements to Start" sheet for Privacy and Confidentiality instructions, link and log in details.

Step 2. Please complete the three mandatory requirements below

A. Patient Care Systems Training

  • Electronic Health Records (EHR) in class training:
    Required for all medical student electives at a London Hospital site and required for midwifery students in the Maternal-Fetal Medicine Placement.
    EXCEPTION: those on Emergency and FamMed/Emerge rotations (only do FirstNet training), also not required for those in Radiology or Family Medicine (within the community) rotations. Not required for Dental Students

    There has been a change to the training for EHR(Cerner Powerchart) as of Oct 18 2021 please register for an in class session to attend your first day or a class closest to your first day. If you cannot attend your first day, please ensure your supervising Physician is aware you have not yet taken the training.
    If you start prior to Oct 18, you will receive a virtual training package closer to your start date.

  • Emergency Department FirstNet Training/Access
    • This will be requested by the Emergency department and sent to you prior to your rotation.

B. Required eLearning and C. Hospital Requirements Declaration form

All visiting electives and clinical students at a London Hospital site are required to complete certain eLearning modules as mandated by legislation or policy and is a requirement for anyone working, training or volunteering within the hospital buildings – it can cover important policy, safety and clinical related topics.

Please visit the learning page to complete the required eLearning, you will then be asked to complete the Hospital Requirements Declaration form.

Other Important Information:

Hospital ID Badge

A hospital ID badge is only required if access is needed to areas with swipe card access or for after hours access

A signed ID badge request form can be obtained from the department/program on your first day. The Midwifery Chief will provide the form for Midwifery students as stated on your Requirements to Start Document

ID cards will be issued by the People Services team at LHSC and Security at St Joseph's and the form will need to be taken to one of the following locations:

Only one badge is needed for LHSC (Victoria and University Hospital - you can go to either location to obtain)

  • University Hospital: will be issued from Room CLL-102 (Monday to Friday from 0800 to 1600)

  • Victoria Hospital: Room C3-300 M-F 0800-1600.

  • St. Joseph's Hospital: Level 0, zone B, room B0-401C (only required if going to St Joseph's)

Dictation - only if required
If you will be required to dictate, you must have your own personal and confidential dictating User ID number. To have your personal dictating user ID number arranged, please contact Transcription Services after you have attended the in class Electronic Health Records training.

  • London Health Sciences Centre - 519-685-8500 ext. 35131

  • St. Joseph's Health Care London - 519-646-6000 ext. 65584

Dictation System Instruction Sheet


Beep! City Wide Messaging System (Formerly Pocket Pagers)
**Coming 2021 for Medical Student Electives


Short Term
Passes (with in-and-out privileges) are available from the Parking Office at both Victoria and University hospital. All passes are valid for use at both hospitals and are valid for one year from the time of purchase.

  • Daily maximum of $14 (with in-and-out privileges and valid for 24 hours from the time of purchase)
  • 7 day: $45
  • 14 day: $65
  • 30 day: $75
  • 5 and 10 day passes are also available upon request

Long Term City Wide Parking
You will need to visit both LHSC and St. Joseph's to set up City Wide Parking. LHSC uses a transponder and St Joseph's uses a swipe card.  

Please complete parking application. Have this completed prior to arriving as only one person is permitted in the office. You must have vehicle information, make, model and license plate on the form and to register it with the parking office.

Step 1.  Please visit one of the LHSC parking office locations listed below. Let them know you will require city wide parking, they will arrange the monthly fee payment (can be automatically deducted from your pay) and provide you with a transponder that will require a $20 deposit which is refundable upon the return of the transponder. Victoria Hospital and University Hospital require a transponder for parking.

Step 2. To obtain access to parking at the St. Joseph's site, you will need to go to St. Joseph's Security Services at the 268 Grosvenor site. They will provide you with at St. Joseph's ID badge (if you dont already have one) which will need to be programmed by the parking office to let you into the parking garages. All St. Joseph's sites require the use of the ho

Parking transponders for LHSC can be arranged at University and Victoria Hospital

University Hospital

Victoria Hospital

St. Joseph’s Hospital

Parking garage adjacent to the main hospital building (Parkade 4) Open 24 hours, 7 days/week.

Parking Garage adjacent to the London Regional Cancer Centre (parkade 8)Open 7:30 a.m. - 8:00 p.m., Monday to Friday

Grosvenor Street Parking Garage

Scrub Suits

*Please Note: due to covid scrubs are limited. If your Program or rotation does not require scrubs please refrain from the request.

Scrubs may not leave the hospital, this is policy. Please return your scrubs to the machines for laundry after every shift.

These are dispensed using the ScrubAvail ScrubEx dispensing system.The system is activated by using an access card and works as a credit/debit system. There is a $50 deposit required.

Step 1:
Using a credit card, please pay the deposit for the Scub Card **You must use a credit card with your name on it, if this isn’t possible please call the business office for alternate arrangements
519-685-8500, UH Business Office x34806, VH Business Office x52250

Go To the London Health Sciences Centre home page: https://www.lhsc.on.ca/
Click on: Invoice Payment 

Input the account number, Invoice number and amount:
Invoice #:C1441117-1
Account #: C1441117
Invoice Amount: $50.00

Step 2: 
Once you have made your deposit, print off a pre signed form and take it the Linen department to obtain your card. 
Please do this task on the same day you get your ID badge to limit the amount of times you are in hospital. 

Linen Department Hours

Room C1-307

Monday to Friday 7:30am-8:30am & 1:00pm-1:45pm

Room A1-400 Monday to Friday 7:30am-9:00am & 1:00pm-2:00pm

Dispensing Machines

University: 3 machines located on the 2nd floor: operating room corridor; OR female locker room; and by Radiology near the elevators.

Students and residents are normally given access to the machine located by Radiology 

Victoria 2 machines located outside the operating rooms on the 2nd floor, 1 machine in the MRI corridor on the 1st floor, 1 machine in OB/GYN area on 4th floor B Zone.

Students and residents are normally given access to the machine located in the MRI corridor.

Upon your departure from LHSC and St. Joseph's, if your scrubs are accounted for in the system, you will be fully reimbursed your deposit fee. If scrub sets are missing, you will be reimbursed only for the sets accounted for. Scrubs from LHSC deposited into the St. Joe's scrubs system will result in the loss of scrubs credits at LHSC. 

To receive your refund, you must complete a Cheque Requisition form at the Linen office and it will be submitted to HMMS along with your original deposit information. Once processed, a cheque will be mailed via Canada Post and takes 4-6 weeks. There is a $10 fee for lost cards.

St.Joseph's the scrub deposit fee is $50.00 (cheque, money order to credit card)

Once your payment has been made to the Business office Room B0-068, please bring your receipt to the Customer Support Center. You will be required to fill out a form in order to receive your access card for the ScrubAvail scrub suit dispensing machine. 

Scrub suits are used in hospital settings as a protection to the patient as well as the employee. To ensure we continue to treat scrubs as more than a "uniform" it is imperative they not be worn outside the building while coming to the hospital or going home at the end of the day.

Radiation Monitoring Badges (Dosimeters)

*Please ask your department/Program if this is a requirement

To receive a radiation monitoring badge (Dosimeter), please complete the Dosimeter Request Form. The request form will then need to be emailed to @email and @email and will stay on file until a dosimeter is required.

You will be asked to provide your SIN number - please only send this document FROM your hospital to @email and @email .
Hospital email is secure and behind the firewall. If you do not have a SIN number please contact @email.

If you are pregnant and require a Fetal Dosimeter please contact @email or @email if at St Joseph's

Radiation Safety will issue the dosimeter to the appropriate badge board in advance of the rotation that requires it (i.e Anes, Surgery, MedImg). Please ensure your Xray safety and Letter of Declaration eLearning in ME is up to date.

Dosimeters are not to leave the hospital. Please leave on the OR rack.

Security and Safety

Your safety is important, anytime you do not feel comfortable please feel free to contact Security at your training site. 
Security is available to escort you to your car
SJHC ext. 44555
VH ext. 52281
UH ext. 32281

Panic buttons are located in tunnels and parking garages

Please also review: