Residents and Clinical Fellows

Registration and Orientation

New Residents and Clinical Fellows will receive the hospital application package approximately two months prior to the hospital start date. 

Completion of the Getting Started tasks, mandatory requirements, and approval from both Postgraduate Medical Education (PGME) at Western University, and Medical Affairs at London Health Sciences Centre (LHSC) and St. Joseph's Health Care London (St. Joseph's) will determine your start date to begin clinical activity.

Visiting Resident Electives: Please refer to the instructions in the LHSC and St. Joseph's application package sent to your email to establish what requirements are appropriate for you.


Step 1: Mandatory Requirements

Must be completed in advance of hospital start date: 

          Hospital Appointment Letter
Schulich Resident and Clinical Fellows 

Due Date: Immediately after receiving your hospital application package from Medical Affairs. 

Electronically review and sign the Hospital Appointment Letter by completing the following steps:

  • Sign into the Schulich Medicine and Dentistry Hub (Schulich Hub)
  • Click on the "My Info" tab
  • Click on the "Hospital Appointment Letter" tab
  • Review and eSign the letter. An automated email confirmation will be sent to Medical Affairs.

Refer to "IMPORTANT: LOA & Registration Information" email from Western for additional information on accessing the Schulich Hub. 

Visiting Elective Residents and Clinical Fellows 
Hospital Appointment letter

Sign and return the Hospital Appointment letter you received in your hospital application package to Medical Affairs

ACLS (Advanced Cardiac Life Support)

Please indicate the date you last received ACLS certification where indicated on Page 1 of the Appointment Letter.

Please note that all PGY1 and PGY2 trainees are required to hold a valid ACLS certification. Those PGY3 or greater are required to hold a valid ACLS certification if they are completing training in the following programs: 

Anesthesia

Cardiology 

Critical Care Medicine (not CIP program)

Dentistry (OMFS)

Emergency Medicine 

Geriatric Medicine 

Family Medicine - Enhanced Skills

Internal Medicine (General)

Nephrology

Nuclear Medicine 

Obstetrics and Gynecology (PGY3 only)

Psychiatry (up to PGY6)

Respirology

Radiation Oncology

Questions relating to the hospital appointment letter can be directed to Medical Affairs.

          Professional Liability Insurance

Note: Initiate this process immediately. Processing takes approximately 6-8 weeks​.

Canadian Medical Protective Association (CMPA) Membership
Schulich Residents and Clinical Fellows 

To obtain membership, click here for further information.

If you are a resident matched through the Canadian Resident Matching Service (CaRMS) and received an email from the CMPA, please use the link in the email to apply for membership.

If you didn't receive an email, call them at 1-800-267-6522 for a package, or visit their online application website.

Email confirmation of your CMPA membership to Medical Affairs. Membership for your entire training program is required. 

Note: The Family Medicine Pre-residency is not required to provide CMPA until Assessment Verification Period (AVP) start. 

Visiting Elective Residents and Visiting Clinical Fellows

All visiting elective residents and visiting clinical fellows are required to have CMPA coverage in place for the duration of their elective period. Please provide a copy to Medical Affairs via email or fax (519-667-6844).

If you cannot provide a copy of your coverage, contact CMPA at 1-800-267-6522 and have them email proof of coverage.

Royal College of Dental Surgeons of Ontario (RCDSO) - Dental Residents/Clinical Fellows Only

To obtain membership, click HERE for further information.​​​​​​

Visit their online application website or call them at 1-800-565-4591

​Email confirmation of your RCDSO membership to Medical Affairs. Membership for your entire training program is required. 

Note: If you are a General Practice Dental Resident (GPR), this must be the General license, not the Educational license. 

 

          Privacy eLearning and Agreement

Due Date: Complete once you have received your login details from Medical Affairs. 

The instructions needed to complete the Privacy eLearning and Agreement have been attached to the hospital application email that you have received. Your completion will be automatically recorded with Medical Affairs. 

Note: Western graduates are required to redo this agreement.

Once you have completed the Privacy and Confidentiality eLearning and Agreement, details for accessing the following applications will be emailed to you approximately 2 weeks before your start date:

  • Corporate ID (access to the hospital computer/desktop, shared drives, and applications)
  • ME(My Education) Learning System (Corporate ID needed to access)
  • Outlook (hospital email account) 
  • Remote access 
  • Electronic Health Record System Training (Cerner PowerChart)
          Advanced Cardiac Life Support (ACLS)
Pre-requisite: BLS Certification 

A valid Heart and Stroke Foundation of Canada (HSFC) BLS certification is required before attending an ACLS course. BLS certifications are not included in the ACLS courses provided by EMLondon (London ACLS). 

BLS certifications (provider and recertification) are available at the same location on the same day and before the ACLS course is delivered.  BLS is offered by Mosaic Medical; you can register and pay for the course here

ACLS Requirements

PGY1 and PGY2

ACLS is required for all PGY1 and PGY2 residents, except residents in Paediatrics (who will need to contact their program administrator as they require PALS instead).

If you are a PGY1 or PGY2 resident and do not have a valid ACLS certification, please register for one of the Provider Courses (2 days) offered in ME(MyEducation). The cost of this course is covered by Medical Affairs.

If you hold an ACLS certification that is about to expire, please register for one of the Recertification Courses (1 day) offered in ME (MyEducation). The cost of this course is covered by Medical Affairs.

PGY3+

ACLS is required for all PGY3+ residents in the programs listed below:

Anesthesia

Cardiology 

Critical Care Medicine (not CIP program)

Dentistry (OMFS)

Emergency Medicine 

Geriatric Medicine 

Family Medicine - Enhanced Skills

Internal Medicine (General)

Nephrology

Nuclear Medicine 

Obstetrics and Gynecology (PGY3 only)

Psychiatry (up to PGY6)

Respirology

Radiation Oncology

​​​​​​If you require and do not have a valid ACLS certification, please register for one of the Provider Courses (2 days) offered in ME(MyEducation). If you hold an ACLS certification that is about to expire, please register for one of the Recertification Courses (1 day) offered in ME (MyEducation). The cost of both courses is covered by Medical Affairs if it is required by your program.

If you are a PGY3+ student whose program or year does not require you to have an ACLS certification, you may still take the certification at your own cost. 

Registration and Cost

To attend an ACLS course, you must register for the course; this can be done on the ME(MyEducation) eLearning portal. This training is delivered by EMLondon (London ACLS) and is delivered at 100 Kellogg Lane.

After receiving a Corporate ID, register for an ACLS course by completing the following steps:

  • Sign into ME, click the "Browse" dropdown menu at the top of the page, then select "Browse Catalog" 
  • Under the heading "Residents and Fellows"
  • Select “ACLS Provider 2-day Certification” or "ACLS Recertification Certification" (if not yet expired)
  • Select "Register" next to the session with the date and time desired

As an active LHSC resident, you are welcome to take the course elsewhere and be reimbursed up to:

  • $350 - Provider course
  • $200 - Recertification Course

If you are not an active LHSC resident, the cost of this course is not covered by the hospital, and you are required to pay the full price of:

  • $450 - Provider course
  • $325 - Recertification Course 
Course Cancellations 

Cancellations will be accepted up to 7 days prior to the course date. If you cancel your registration less than 7 days before the course starts or do not attend a course you are registered for, you will be charged for the full cost of the course. 


Step 2: Complete all tasks in the Getting Started tab

Step 3: Payroll and Benefits
Canadian Medical Residents and International Medical Graduates Funded by the Ontario Ministry of Health

If you are a Canadian Medical Resident or an International Medical Graduate who is funded by the Ontario Ministry of Health, you will be required to complete and return the following four forms (upon receiving the hospital application package) to Human Resources. Failure to submit these forms prior to your start date will delay your start date and pay. Clinical activity cannot begin until after all of the required forms have been submitted.

Complete and submit the following forms to Human Resources as outlined in the Resident Payroll and Benefit Form Instructions. You will need to complete each form, save, and upload to MyHR, as noted within the "Resident Payroll and Benefit Form Instructions":

  1. Personal Tax Credits Return - TD1
  2. Ontario Personal Tax Credits Return - TD1ON
  3. Life Insurance Enrollment Form - You must return the original form in person. Please bring the Life Insurance Enrollment form with you when you arrange your ID badge.
  4. Manulife Financial - Group Benefits Enrolment Form
Additional Resources

If you have any questions regarding the completion of these forms, please contact Recruitment Services by email or by phone at 519-685-8500, ext. 34321.

Residents Sponsored by Government

If you are funded directly by your sponsoring government, you do not need to complete the above forms. You may be eligible for extended health/dental benefits as well as life insurance. If you are interested, please contact Human Resources at 519-685-8500, extension 34321.

Clinical Fellows

If you are a Clinical Fellow, please discuss your funding source with the Program Director’s office.


Step 4: Orientation Day Details 
2022 Virtual Orientation for Postgraduates

Resident Orientation Day will hold a live virtual event on June 30th.

You may access and begin completing your orientation tasks when OWL (Western University's online learning management system) goes live on June 6th.

Please see the links below for further information:


Once you have received your Corporate ID, you can log into the Medical Affairs intranet website for more information.

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