Precepted placement requirements

1. Student Checklist

The Student Checklist outlines your accountabilities before, during and at the end of your placement.  Please make sure to review each section carefully and keep the checklist handy throughout your placement.

2. Student Pre-placement Requirements 

Pre-placement requirements
Please follow the above link to our pre-placement page, where you will find all requirements for student placement purposes, including a vulnerable sector check, learning modules and all health requirements. All pre-placement requirements must be completed two weeks prior to your start date.

3. Preparing for your First Day

Students are expected to contact the health care professional supporting their learning prior to the start of the placement to confirm if there is additional information that should be reviewed in preparation for the placement.  

The health care professional supporting the student can also confirm details regarding parking, personal attire, orientation, and identification badge/access cards for the placement.


St. Joseph’s parking information

AnchorPersonal attire

Guidelines around personal dress attire varies according to role and site location, however there are three requirements which are consistent across all sites, areas and programs of the organization:

  • many people suffer from allergic reactions due to scent sensitivity. Please make sure to refrain from using or wearing fragrance or scented products. For more information, please review the Scents Sensitivity in the Workplace policy.
  • jewelry should not be worn by individuals who work with patients other than a wrist watch and a medic alert bracelet that are cleaned regularly 
  • functional footwear is required for individuals who work with patients - closed toe/closed flat heel, material impermeable or resistant to liquids, no large openings or holes, and slip resistant sole
4. On-Site Requirements

Attendance at the following education session is a mandatory requirement for Integrated Practicum Nursing students. 

OneChart Education
St. Joseph’s is officially live with electronic nursing documentation. OneChart education is required only for students completing a placement in inpatient areas of St. Joseph’s Hospital and Parkwood Institute Main Building, as well as inpatient and ambulatory areas of Parkwood Institute Mental Health Care Building.

Integrated practicum nursing students will be invited to attend an in-class training workshop. Failure to attend the workshop may result in a placement cancellation.

5. Pandemic Protocols

COVID Updates Students are required to review the above COVID Updates webpage for up-to-date resources, tools and information relating to COVID-19 protocols and additional considerations that have been implemented for placement purposes. The above link is only accessible with a St. Joseph’s network login.

6. Pre-screening requirements

Active self-screening for symptoms of COVID-19 is in effect at all St. Joseph’s facilities. Each student will be responsible for self-screening prior to entering any St. Joseph’s building prior to arrival of each placement shift. Please use the Ontario screening tool found here

7. Security and Identification

Security Protocol, ID Badges and Security Items: Students will be informed through Student Affairs onboarding process to submit a photograph for their ID badge to their preceptor. The preceptor will submit the student’s photo to @email a minimum of fourteen days prior to the student’s start date, ensuring they specify the student has been registered with “Student Affairs”.

Failure to submit your photograph to your preceptor, fourteen days in advance of the start date will result in a delayed start date.

Identification Badge: Your school ID and corporate ID badge must be worn while on placement at St. Joseph’s Health Care London.

Last day of placement: Please return your security package to the preceptor, who will then return your items to the Security Office at their site. 

Lost or damaged items: Tracking of security items is jointly monitored by Security Services and Student Affairs. If security items are documented as not returned/lost, Student Affairs will liaise with the preceptor to verify the non-return of security items, after which time an invoice will be sent to the school for the missing security items. The cost of a lost identification badge/ access cards is $50.00 per item, lost keys are $75 per item and a lost personal alert device is $350. The school will follow up with the student regarding the bill for the lost items as per the school’s policies and protocols.

8. Preceptor and Student Orientation Workshop Invite 

AnchorTo initiate the relationship between you and your preceptor, Professional Practice and Student Affairs offer a virtual inter-professional workshop: “Establishing Learning Partnerships in the Practice Setting" This live, virtual workshop will provide a solid foundation upon which to build your learning alliance. The workshop gives students and preceptors tools to build an effective learning partnership. Topics include clarification of mutual expectations, communication strategies and using awareness of personal strengths to enhance the learning experience. 

If you and your preceptor are unable to attend the live virtual session, you will be required to review the recorded session Preceptor & Student Orientation Package with your preceptor. You may wish to review the orientation package in advance so that you are prepared to discuss the materials with your preceptor. Please note you will need the St. Joseph’s Corporate ID and password you received from your school, to login to St. Joseph’s network and read the policy links in the package.

If you will be completing a 1:1 placement at St. Joseph’s, (which is full-time for greater than one month and commences in either January, May or September), please connect with your preceptor in advance to confirm whether you will attend the live virtual workshop together (and on which day), or whether you and your preceptor will instead complete the self-learning orientation package. If you plan on attending, your preceptor will register both of you for one of the dates below:

Please review the Preceptor & Student Orientation Package and complete the Character Strengths Survey prior to the workshop date. Don’t forget to print out the results of the survey and come prepared to discuss the results with your preceptor.